The Trouble With Time Management | 029

In this episode, Jon shares his own struggles with time management and offers insights into why many sole practitioners in architecture face similar challenges. He discusses the importance of realistic scheduling, delegation, and various techniques including default diaries, theming workdays, time blocking, and more to improve time management. Jon also reflects on the transitional benefit of commutes and explores methods like the Pomodoro technique and Parkinson's law to enhance productivity. The talk emphasises the uniqueness of everyone's work habits and the necessity of tailoring time management strategies to individual needs.

Episode Highlights...

00:00 Introduction

00:45 Diving Into Time Management Challenges

03:22 Reflecting on the Commute: A Hidden Benefit

05:50 Exploring Time Management Techniques

14:51 Personal Experiences and Adjustments

17:03 Top Recommendations for Effective Time Management

20:37 Wrapping Up and Looking Ahead

Key Takeaways...

Challenges in Time Management: It’s a common struggle for sole practitioners to managing their time effectively. We have a tendency to overestimate daily productivity whilst ‘wearing multiple hats’ in a small practice.

Reflecting on Workweek: Jon’s workweek has evolved from traditional working hours to a more flexible schedule that fits around family life. He emphasises the importance of transitions between work and home life.

Tactics for Time Management: There are various tactics for improving time management, such as creating a default week or diary, theming workdays, utilising time blocking, and the concept of the maker vs. manager schedule. Bear in mind that certain tactics just may not work for you.

Recommendations for Effective Time Management: Jon suggests setting realistic expectations, planning the day ahead with a short task list, and aligning tasks with personal energy levels and circadian rhythms.

Continuous Improvement: Jon emphasises the concept of continuous improvement in time management. You may need to try a few time management tactics and adjust your approach to suit your own needs.

Links Mentioned In The Episode...

Article on Time Blocking

Maker’s Schedule, Manager’s Schedule

Parkinson’s Law

Pomodoro Technique

TimeCrafting

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In The Next Episode...

Next time Jon chats with architectural designer Ian Knowles about starting your own architecture practice.