Time Billionaires: Mindset and Time Management for Work & Life6 Touko

Reclaim Your Focus: Easy ways to Turn Meeting Recovery Into Micromoments with Julia Farina — Part 2

Burnout. Notification overload. Lost focus. If you're a high-performing professional drowning in Slack alerts and back-to-back meetings, this episode is your reset.

In this episode of Time Billionaires, host Rebecca Shaddix speaks with Julia Farina, Director of Product Marketing at Calendly, about how she recovered from burnout in under a year by redesigning how she manages notifications, focus time, and energy recovery.

Julia and Rebecca break down the neuroscience of reactive vs. focused thinking, and share actionable strategies for deep work, digital boundaries, and micromoment recovery that busy executives and entrepreneurs can implement today.

What You'll Learn:

How to turn off Slack notifications and batch messages to protect deep work blocks and prevent burnout
Why timed focus sprints outperform open-ended work sessions for creativity and cognitive performance
How one-minute micro-recovery exercises between meetings reduce overwhelm and restore mental clarity
The boundary-setting language that signals priorities, builds confidence, and protects creative energy
How to structure your calendar around energy levels — separating creative work from admin tasks for peak productivity

Timestamps:

Turn off Slack notifications to protect deep work blocks – 02:46
Reactive multitasking vs. batch-processing messages for focus and efficiency – 08:45
Scheduling creative work vs. admin tasks by energy level – 11:20
Building confidence with autonomy-based boundary language – 13:30
One-minute micro-recovery snacks to reset between meetings – 19:12

Connect with Julia

LinkedIn: https://www.linkedin.com/in/juliafarina1/

For more insight on making the most out of the small moments in your day, follow Rebecca and the Time Billionaires Podcast on LinkedIn!

And if you liked the show, subscribe to follow it.

Chapters

(00:00:00) - How to Stop Burnishing Your Time
(00:01:05) - Micro- Moments Count
(00:04:27) - How to Manage Your Notifications
(00:14:07) - I Have Confidence In Your Ability to Figure This Out
(00:16:50) - What's something to Do With Just 2 Minutes?
(00:23:00) - How to Rest Your Mind
(00:23:42) - Getting Started with a New Habit
(00:25:23) - A micro-moment of reclaiming your time

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