The Visionary VA Podcast31 Jul 2025

How I Plan My Week as a VA Agency Owner: Real-Life Leadership Planning That Works

Feeling less overwhelmed isn’t about doing more but planning better. Find out exactly how I plan my week as a VA agency owner and how you can too.

“Planning is leadership. It’s how you ensure you are spending your time on the right things, not just the loudest things.”

From juggling client calls and content creation to team check-ins and business development, this is the real-life planning approach that helps me stay (mostly!) sane and intentional with my time.

You’ll hear how I theme my days, the tools I use, and why weekly planning isn’t about perfection but about creating clarity. Whether you're a solo VA or running a growing team, this episode will help you take back control of your calendar.

Key takeaways:

Forget the endless to-do list. Focus on just three things that will move your business forward and then plan your week around them.

From VP Mondays to ViVA Fridays, assigning themes helps batch tasks and protect your brainpower for what matters.

Block time for deep work, honour personal commitments, and outsource the admin. Your calendar should reflect your role, not just your inbox.

Take 30 minutes this week to get your plan out of your head and into a system, a notebook, ClickUp, Google Calendar, whatever works. Know your top 3 priorities, structure your week around them, and create space for what really matters.

You’ve got this.

Resources:

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⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Hiring Associates free guide⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Free monthly metrics tracker download⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Visit the website

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