Coaching for Leaders17 Feb 2014

128: Four Practices for Leading an Effective Meeting

If you do these four things with consistency at the meetings you lead, you’ll get vastly better results from the investment you are making in meeting time.

Worst offenses

Trying to come up with a topic to talk about
Let’s share what’s going on (without any context for how/why)
Information sharing only
No agenda
Too many agenda items
People on devices
Too many meetings total

Good news! Many of us have almost complete control over how we run meetings as leaders

1. Determine if the meeting needs to be held at all

Is it for brainstorming, training that needs to be done in person, or making a decision? Yes, have the meeting.
Is it for sharing of information? No, find a better way to get the information to people.
Consider the real cost of staff time

2. Have written or understood guidelines on communication, technology, decision-making, and overall culture of your meetings

What do we do when we get off task?
How will we capture what is decided and/or next actions?
What rules will we have around the use of technology during meetings?
Is PowerPoint needed?

3. Set and send agenda in advance with the topic for discussion and end goal of the meeting, along with start and end times

If the meeting discussion drifts, call attention to it and decide on addressing or tabling
Begin and end on time (considering starting a bit after the hour or ending a bit early)

4. Have everyone walk out of the room with clear action items

Follow-up with documentation shortly thereafter
Meeting notes – mindmapping (starting point) and outlining (finishing point). I use MindNode and OmniOutliner, respectively.

What’s a best practice you’ve discovered for leading effective meetings?

Discover More

Activate your free membership for full access to the entire library of interviews since 2011, searchable by topic. To accelerate your learning, uncover more inside Coaching for Leaders Plus.

Denne episoden er hentet fra en åpen RSS-feed og er ikke publisert av Podme. Den kan derfor inneholde annonser.

Episoder(793)

790: How to Help a Team Flourish, with Daniel Coyle

Daniel Coyle: Flourish Daniel Coyle is the New York Times bestselling author of The Culture Code, which was named Best Business Book of the Year by Bloomberg, BookPal, and Business Insider. He has ser...

6 Jul 39min

789: The Counterintuitive Secret to Creativity and Focus, with David Epstein

David Epstein: Inside the Box David Epstein is the author of the #1 New York Times bestseller Range and The Sports Gene, both of which have been translated into more than 30 languages. He was previous...

29 Jun 39min

788: How to Work with Poisonous People, with Leanne ten Brinke

Leanne ten Brinke: Poisonous People Leanne ten Brinke is an Associate Professor at the University of British Columbia, where she directs the Truth and Trust Lab. Her research investigates trust, decep...

22 Jun 39min

787: Better Leadership Through Humor, with Chris Duffy

Chris Duffy: Humor Me Chris Duffy is an award-winning podcaster, comedian, and television writer. He hosts the podcast How to Be a Better Human and you can find his comedic TED talk, “How to find laug...

15 Jun 38min

786: The Problem with Reorgs and How to Do Better, with Phil Le-Brun

Phil Le-Brun: The Octopus Organization Phil Le-Brun is an executive in residence at Amazon Web Services and a former corporate VP and international CIO at the McDonald’s Corporation. He is a sought-af...

8 Jun 37min

785: Make Your Task List Work for You, with Liane Davey

Liane Davey: Thoughtload For the past 25 years, Liane Davey has researched and advised teams on how to achieve high performance. She is the author of You First and The Good Fight and is a regular cont...

1 Jun 39min

784: How to Protect the Organization You Love, with Eric Ries

Eric Ries: Incorruptible Eric Ries is the creator of the Lean Startup method, and the author of the New York Times bestseller The Lean Startup, The Leader’s Guide, and The Startup Way. Over the last t...

25 Mai 38min

783: How to Take Back Your Evenings, with Guy Winch

Guy Winch: Mind Over Grind Guy Winch is a psychologist and bestselling author who advocates for integrating the science of emotional health into our daily lives. His TED talks have attracted over 35 m...

18 Mai 38min