092: Systems Behind the Scenes with Cheyenne Olson

Behind every smooth-running music studio are systems that make daily operations effortless. In this episode, Cheyenne Olson of Cheyenne’s Piano Studio in Layton, Utah, shares how she keeps her business organized, from student registration and lesson planning to billing and communication. Cheyenne walks us through the tools and systems she uses, including Google Drive, Canva, and ChatGPT, to simplify studio management and support her students’ progress.

1. Cheyenne shared a brief overview of her background and piano studio in Layton, Utah.
2. How new students typically find her studio through word of mouth, local Facebook mom groups, and her Google Maps business listing.
3. Encouraging parents to leave Google reviews that help her studio appear in local search results.
4. How she uses her website’s registration form to manage new inquiries.
5. The importance of communication during onboarding.
6. How she uses ChatGPT as a digital assistant to record student progress.
7. Her studio follows a tuition-based payment structure with consistent monthly payments.
8. She explained why she no longer offers makeup lessons.
9. She highlighted her teaching philosophy of letting students learn the songs they love.
10. How maintaining clear systems and consistent communication has helped her studio.

Links Mentioned

1. Cheyenne's website:Cheyenne's Piano Studio
2. Cheyenne's Instagram:@cheyennespianostudio
3. Cheyenne's Facebook page:Cheyenne's Piano Studio

Today's Guest

Cheyenne Olson is the owner of Cheyenne’s Piano Studio in Layton, Utah. She’s been teaching piano for over ten years and specializes in helping kids, teens, and adults learn to play with confidence and joy- focusing on what she’s most passionate about: teaching students how to play the songs they love.

About Rachel Ehring

Dr. Rachel Ehring is a pianist, teacher, music administrator, and lover of piano teaching gadgets. She holds a DMA in Collaborative Piano from the University of Colorado Boulder and a MM in Accompanying from the University of Kansas. She currently serves as Director at St. John’s Conservatory of the Arts in Orange County, CA. Previously, she held positions at Concordia University Irvine and Henderson State University. Rachel is passionate about empowering music teachers to create engaging and exciting lessons for students of all ages. When she isn’t playing the piano, you might find Rachel reading books with her son or walking her beagle Frieda.

1. Visit her website at RachelEhring.com
2. Visit her Instagram page: @rachelehring
3. Visit her YouTube channel: @dreamlavendermusic6694
4. Visit her Etsy shop at Dream Lavender Music

Thank you for tuning in!

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