Beyond the To-Do List - Productivity for Work and Life29 Nov 2012

Getting Things Done: GTD Obstacles and Secrets with David Allen

David Allen is the originator of GTD, and founder of David Allen Co. GTD is the shorthand brand for “Getting Things Done,” the groundbreaking work-life management system by David Allen that provides concrete solutions for navigating uncertainty into an integrated system of stress-free productivity.

David is the author of Getting Things Done: The Art of Stress Free Productivity, Ready for Anything: 52 Productivity Principles for Getting Things Done, and Making It All Work: Winning at the Game of Work and the Business of Life.

David Allen Company is a global training and consulting company, widely considered the leading authority in the fields of organizational and personal productivity.

Covered in this episode:

GTD Basics
GTD hang ups – common places where the GTD process falls apart for people:

Failure to capture

Failure to decide the outcome you’re committed to, and the specific action steps

Failure to then act (2 minute rule) or capture the action, or reminder to act on in the future

Failure to review

The one list most people do work well is their calendar.
Anything that is a win that instills trust in your system helps.
Simple processes to achieve mini wins to trust your system more
Drawing on the right side of the brain
Sometimes a trusted system can be people
David Allen’s TEDx Talk: WHY do GTD, not just WHAT it is or HOW
How David starts his day: Good coffee, and the right maps.
Dealing with distractions and unexpected inbox deliveries
David’s most powerful tools: The Physical Inbox and Notetaker wallet
How GTD applies to “work/life balance/blending”
GTD is a lifestyle
A lot of Getting Things Done is about not getting things done. It’s about being appropriately engaged with what’s going on.
GTD and personal relationships
The relationship between David and his wife’s personal GTD systems
GTD behaviors really need to be installed in a cooperate culture
Click to tweet ->[tweetable]Bad meetings create huge emails, and huge emails create bad meetings. – @GTDGuy[/tweetable]
Movings things from the someday maybe list into actions and tasks to bring them into reality
How much time is too much time “investigating” productivity apps?
The “official GTD app”

David uses:

List function in Lotus notes
Eproductivity add in for list and calender functionality
Mind Manager for mind maps
The Brain

For capture:

iPhone 5
iPad
Gmail
Nothing beats pen and paper!

Connect with David and the GTD System:

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